In this digital era, remote work has become the norm, leading to the increasing popularity of video conferencing services like Google Meet. Setting up a virtual meeting with colleagues has never been easier, and Google has introduced several features to enhance the video calling experience. Among these features is the capability to record your video meetings, making it convenient to save and revisit important discussions.
Understanding Google Meet Recording:
When you record a Google Meet call, the speaker currently talking is the one captured in the recording. This recording is then stored in the organizer’s Google Meet Recordings section within their My Drive. The organizer and the person initiating the recording receive an email containing the recording link.
The recording captures only the screen shared during the Google Meet session; other notifications or windows are not included. Pinning participants or screens does not affect who gets recorded. Participants are notified when the meeting starts, but they have no control over the recording process, except for people outside the organization, mobile users, and phone dial-in participants. Live captions are not recorded as they are considered an accessibility feature.
Steps to Record Google Meet Video Calls:
If you want to learn how to record Google Meet on your laptop or computer, follow these simple steps:
1. Access Google Meet.
2. Join an existing meeting using the provided code or start a new one.
3. Click on the “Activities” icon.
4. From the pop-up menu, choose “Recording.”
5. Click on “Start recording.”
6. A new window will appear; click on “Start.” All participants will be informed when the recording begins or ends.
7. To stop recording, go to “Activities > Recording > Stop recording.”
Where to Find Google Meet Recordings:
After successfully recording a Google Meet session, there are three ways to access the video file:
1. Google Drive: Recorded calls are saved in the organizer’s Meet Recordings folder in My Drive. You can share the recordings by clicking “File” > “Share” or “Link” and pasting the link in messages or emails.
2. Email Links: An email with the recording link is sent to both the meeting organizer and the person who initiated the recording.
3. Google Calendar Events: If the recording started at the scheduled meeting time, the links are attached to the Calendar event. Participants within the organization gain automatic access, while groups may need additional permissions.
Recording Limitations:
Recording on Google Meet has some limitations:
1. Only specific types of accounts can use the recording feature, such as Google Workspace edition accounts. Free personal Google accounts do not have access.
2. The meeting organizer must enable recording for participants to use the feature.
3. Mobile devices or the Google Meet app cannot be used for recording; screen recorders on your device are required.
4. The recording quality using screen recorders might not be optimal.
5. Storage limitations on your or your organization’s drive may prevent recording.
Save Transcriptions with Google Meet Recordings:
In Google Meet, you can add transcriptions or captions to your sessions by clicking on the caption button. To save these transcriptions, use an addon like the Meet Transcript extension for Google Chrome.
Here’s how to use the Meet Transcript extension:
1. Add the extension to your Chrome browser.
2. Grant permission to access your Google Drive and create a folder labeled “Meet Transcript.”
3. The extension will automatically record and save the captions as long as they are displayed on the screen.
Troubleshooting Google Meet Recording Issues:
If you encounter problems with Google Meet recording, consider the following:
1. Check if the admin has enabled recording in the Google Admin console.
2. Ensure you are using the desktop version of Google Meet on a computer.
3. Verify that you have the necessary Google Workspace edition account to access the recording feature.
4. If recording is not showing up, ensure the meeting was created manually via Google Calendar meetings.
Remember to always seek permission before recording a Google Meet session and promptly remove any unwanted recordings from your Google Drive.
In conclusion, recording Google Meet sessions can be invaluable for future reference. With easy-to-follow steps and convenient access through Google Drive, this feature simplifies keeping track of essential discussions during virtual meetings.