In the hustle and bustle of our busy lives, scheduling meetings, dinners, and vacations with others can be a daunting task. Thankfully, Google Calendar comes to the rescue, allowing you to share your schedule with anyone you choose, whether it’s a friend, colleague, or group, much like you would in Outlook.
Let’s dive into the easy steps to share your Google Calendar with others online.
Mastering the Google Suite
Before we get started, make sure you’re familiar with all the Google Apps, including the calendar app, by exploring Udemy’s range of G Suite courses.
Creating and Sharing Your Google Calendar
If you don’t already have a Google Calendar to share, fear not! It’s effortless to create one. You can even have multiple calendars for different events, such as work, vacations, sports, and birthdays.
To create a new calendar, simply visit https://calendar.Google.com/ and click the plus symbol next to “Other Calendars.” A pop-up menu will appear, and you can select “Create new calendar” to give your calendar a unique name and description.
Customizing Your Calendars
Now that you have your new calendar, you can personalize it further. Adjust the name, color, and other elements to make it uniquely yours. For example, I’m a huge movie fan, so my “Movie Festival Calendar” is in a lovely purple color.
Sharing Your Google Calendar
To share your calendar, remember that you need to use a web browser on a computer, as the mobile app doesn’t support this feature. Locate the calendar you want to share on the left side of the screen, click the three vertical dots, and choose “Settings and Sharing.” Ensure your calendar is in the correct time zone and then enable the “Make available to public” option.
You can now copy the shareable link and send it via email or any messaging platform to the people you want to share your calendar with.
Changing Permissions for Shared Calendars
If you want everyone to see your events, even without the link, you can make your calendar available to the public. Simply scroll down to the “Access Permissions for events” section and check “Make available to public.”
Syncing Google Calendar with Another Person
You can also add someone directly to your calendar, allowing them to view and make changes. For example, if you find other movie fanatics like yourself, you might want to share your “Movie Festival Calendar” with them. To do this, scroll down to “Share with specific people” and click “Add People.” Enter their email addresses and select the appropriate permission settings.
Sharing Google Calendar without a Google Account
Surprisingly, you can share your Google Calendar with someone who doesn’t have a Google account. Just make sure to select the “Make available to the public” checkbox when sharing the calendar, and the recipient won’t need a Google account to view it.
Sharing Calendars with Teams or Groups
To share your calendar with a group, you’ll need an existing Google Group or create one. Add the group email address in the “Share with specific people” menu, and you can share multiple calendars with your team.
Syncing Google Calendar on iOS
If you’re using an iOS device, follow these steps to sync your Google Calendar:
1. Open the device settings on your iOS device.
2. Find and tap the Apple Calendar app.
3. Tap Accounts > Add account > Google.
4. Enter your email address and password.
5. Turn off other Google services if you don’t need them.
Sharing Google Calendar on Mobile
While you can’t share your calendar directly through the Google Calendar app on Android or iPhone, you can still do it via your mobile browser. Follow the same steps mentioned earlier to share your calendar.
Disabling Calendar Sharing
If you want to stop sharing a calendar, follow these steps:
1. Go to “My calendar” and select the calendar you want to stop sharing.
2. Click the three dots to the right of the calendar.
3. Choose “Settings and Permissions.”
4. Go to “Access permissions for events.”
5. Find the person you want to stop sharing with and click the “X” next to their email to remove them.
Frequently Asked Questions
– Can I unshare a Google Calendar?
Yes, you can unshare a Google Calendar by accessing the calendar settings and removing the person’s name from the sharing list.
– Can other users edit my calendars?
When you share a calendar, you can choose the permissions for others. If you grant them “Make changes to events” permission, they can edit the calendar.
– Can I remove a Google Calendar that was shared with me?
Yes, you can remove a shared Google Calendar from your list. Simply find the calendar you want to remove, select “Remove calendar,” and it will no longer be visible.
In Conclusion
Sharing your Google Calendar with others is a breeze, whether it’s for personal interests, professional purposes, or collaborative projects. Follow this guide to never miss out on important events and activities. Happy calendaring!