In this comprehensive guide, we’ll walk you through the process of setting your out of office status in Microsoft Teams, whether you’re using the Teams apps or Outlook. Moreover, we’ll demonstrate how to modify or disable the out of office status when needed.
To get started, the straightforward method involves accessing your profile icon and configuring your status message. However, if you prefer a more detailed approach or an alternate method, continue reading for additional insights.
Activating Out of Office in Microsoft Teams
1. Launch Microsoft Teams on your PC or through the web browser.
2. In the upper right corner, locate and click on your profile picture icon.
3. Select “Set status message” from the menu.
4. Enter your desired message in the designated textbox. This message will be visible to others while your out of office status is active.
5. Under “Clear status message after,” specify the time when you want the out of office message to be removed from your Teams profile.
6. Click on the “Done” button to save the changes.
Please note that you can also choose a new online status, such as “Available,” if you plan to remain online during your out of office period.
Enabling Out of Office via Outlook Settings in Teams
Alternatively, you can activate the Teams status message through Outlook settings. Changes made on either platform will be synchronized with the other. Here’s how:
1. Log in to your email account on Outlook.live.com.
2. Click on the “Settings” gear icon located in the blue main bar at the top.
3. A quick settings sidebar will appear on the right side of the screen. Click on “View all Outlook settings” below the search bar.
4. Navigate to the “Mail” section in the main settings sidebar and then select “Automatic replies.”
5. Toggle the switch to “Turn on automatic replies.”
6. Choose the “Start time” and “End time” for your out of office message.
7. Customize the text you want to send in the textbox.
8. Optionally, enable “Send replies only to contacts” to limit the out of office message to your contacts.
9. Click the blue “Save” button to apply and save the changes.
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Deactivating or Modifying Out of Office in Outlook and Teams
If you often set out of office in the Outlook app without specifying an end date, let’s explore how to clear the out of office message in Teams and Outlook.
Disabling Out of Office in Teams
Turning off the out of office message in Teams is a breeze with a few simple steps:
1. Open Teams on your PC or access it through the web browser.
2. Click the profile picture icon to open a drop-down menu.
3. Locate the “Trashcan” icon next to the out of office message and click on it to delete the message from your profile.
4. If you wish to edit the message, click on the “Pencil” icon to make the necessary changes.
Disabling Out of Office in the Outlook App
To turn off out of office in the Outlook app, follow these steps:
1. Visit outlook.live.com and log in to your email account.
2. Click on the “Settings” icon in the blue bar at the top.
3. In the quick settings sidebar on the right, click on “View all Outlook settings.”
4. Go to the “Mail” section in the settings sidebar and then select “Automatic replies.”
5. Toggle the switch to “Turn off automatic replies,” which will revert the option to “Turn on automatic replies.”
6. To edit the message, simply click on the textbox containing the message and make the necessary adjustments.
Setting Out of Office on Teams Mobile App
Currently, Microsoft Teams does not offer a direct out of office setting on its mobile app. However, you can set a status message and schedule its automatic removal. Both the Android and iOS Teams apps have similar interfaces, so the steps are consistent.
1. Open the Teams app on your phone and tap on your profile picture icon in the upper left corner.
2. This action will open a sidebar on the left side of the screen.
3. Click on the “Set status message” button to access the message entry screen.
4. Type in your desired message in the textbox provided.
5. Optionally, set a timer to automatically clear the message after a specific time. To do this, choose the “Clear after” option and specify the desired duration.
6. Finally, tap the “Done” button in the upper right corner to save the changes.
Keep in mind that any contacts trying to reach you during your out of office period will see the message in your profile.
Conclusion
By following the step-by-step instructions above, you should now be proficient in setting out of office status in Microsoft Teams. If you found this guide helpful, consider exploring our related content for further insights. For a more comprehensive learning experience on Teams, you might also consider delving into a detailed book. Happy working!