Want to attach an email to another email? You’ve got two primary choices. You can either directly forward the email as an attachment or turn the email into a PDF before attaching it. This tutorial will demonstrate these techniques using the most renowned email platforms.
Email Attachment in Outlook: Steps to Follow
A crucial note before we delve in: despite the core functionality of various Outlook versions remaining quite consistent, minor differences might exist in menu naming or visual interface across versions. Yet, the essential steps remain largely identical.
For illustration, our examples showcase steps from Outlook 2019 and the Outlook Web Client, but be prepared for slight discrepancies based on your Outlook version. Here’s your guide:
Method 1: Attaching Directly in Outlook
1. Start on your primary Outlook page:
– Highlight the email you’re forwarding as an attachment.
– Navigate to the main top bar and select **More**, then **Forward as Attachment**. For the Web Client: pick the **Three Blue Dots > Other Reply Actions > Forward as Attachment**. A fresh email editor will emerge.
– Craft your message, perhaps attach a signature, and hit **Send**.
Method 2: Using PDF as the Middleman in Outlook
1. From your main Outlook view:
– Right-click on the email you intend to include in another email. A contextual menu appears.
– Opt for Quick Print. A window will appear, prompting you to dictate the destination for the PDF. Ensure Save to PDF is chosen.
– Designate the saving location and input a file name.
– Commence with the saving.
2. Back on the main page:
– Initiate a new email. Choose Attach File and subsequently Browse This PC.
– Navigate to your saved file, select it, and finalize your email before sending.
Note: Web version users, be aware of the absence of the Quick Print feature. You’ll need to open the email, tap the Three Gray Dots, and opt for Print.
Given security alerts that can be triggered by directly attached emails, especially encrypted ones, employing the PDF method can be more dependable.
Email Attachment in Gmail: A Quick Run-through
Method 1: Forwarding Directly in Gmail
Gmail streamlines this process, allowing you to easily append emails as .eml files to your messages:
1. From your Gmail list view:
– Tick the box beside the email to mark it. Multiple selections are permissible.
– Click on the three vertical dots on the toolbar for a dropdown menu.
– Choose Forward as attachment to launch a new email editor.
– Compose your email and press the blue Send button.
Opening a .eml file, by default, unveils a text-laden document without clear formatting. This is best suited for recipients on platforms like Gmail which properly interpret .eml attachments.
Method 2: PDF Forwarding in Gmail
1. Starting at your main Gmail page:
– Open the desired email.
– Locate and select the Printer icon.
– In the dialog box that pops up, pick Print to PDF followed by the Print command.
– Store the PDF on your device.
2. Return to Gmail and compose a new email:
– Fetch the saved PDF, drag, and drop it into your email as an attachment.
– Finalize your email composition and click Send.
Frequently Raised Queries
1. How Do I Link an Email to Another Email?
– The usual approach involves the **Forward as Attachment** option. Alternatively, you could save the email as a PDF and then append it to your email.
2. Can I Link Emails in Gmail?
– Indeed, within Gmail:
– Mark your email by ticking its box.
– Select the three vertical dots toolbar icon, and then Forward as attachment.
– Or, convert it to PDF:
– Access the three vertical dots icon, choose Print, then Print to PDF and Print.
– Drag and drop the saved file into your new email as an attachment.
3. How is an Email Forwarded as an Attachment in Outlook Webmail?
– Depending on your Outlook version:
– Access the email and direct yourself to More > Forward as Attachment.
– Or, tap the Three Blue Dots > Other Reply Actions > Forward as Attachment.
– Alternatively, use the PDF technique, where the email is first printed as a PDF and then added as a regular attachment.