Free Leave Tracker Google Sheet Template

In Search of an Employee Leave Tracker Template on Google Sheets?

Are you on the lookout for a Google Sheets leave tracker template that can effectively manage the leave of your students or workers? Look no further, you’ve come to the right place.

I’m excited to share with you one of my most useful tools – the Google Sheets template for tracking employee vacations (it also doubles as a spreadsheet for tracking paid time off).

This resource is the ideal solution for managing paid time off, holidays, and sick leave. It’s an end to your stress about keeping track of everyone’s leave!

You can access the Google Sheets leave tracker template here. Please remember to create a copy for your use.

Here’s how: Go to File and select Make a copy.

Originally, this leave tracker was an Excel creation. However, due to numerous requests for a Google Sheets version, I decided to create this one.

Packed with features, this leave tracker template is exceptional. Let me guide you through its use.

How to Utilize the Google Sheets Leave Tracker Template

Here’s a basic guide on how to make use of the template:

– In cells A1 and A2, indicate the date and year you’d like to track.
– Replace Employee X in the Name column with the names of your students or employees.
– Utilize the codes to annotate the leave type and corresponding dates.

Below is a brief look at what the leave tracker comprises:

In this tracker, you can:

– Specify the month and year. When you input the month number in cell A3 (1 for January, 2 for February, and so on), the tracker will automatically update and display only the columns for that particular month, hiding the rest.
– Enter any leave code of your choosing, and it will be accounted for. Some pre-existing codes will be highlighted in red. Half-day leaves can be marked using the codes H1 and H2 (these are counted as 0.5 leave). If you want to use custom leave codes, replace the current list with your desired ones. Note that the last two are coded as half-day leaves only.
– Get monthly and annual leave totals, as well as a breakdown of leave types for the year. This comprehensive PTO tracker that Google Sheets can use is perfect for all leave calculations.
– Specify your working and non-working days by selecting Yes/No for each day. Non-working days will be highlighted as Gray in the tracker.
– Declare holidays in the Google Sheets Holiday tracker tab of the worksheet. Holidays will be highlighted in orange in the tracker, and leave taken on these days will not be counted.

NOTE: This template defaults to tracking leaves from January to December. However, if you need to adjust it to a different period, such as April to March, you can do so by changing the value in cell A1 (you’ll have to unhide the row). For instance, input 4 in cell A1 to set the leave year from April 2021 to March 2022. Here, 4 means that the tracker now commences the leave year in April.

Please bear in mind that this tracker extensively employs formulas and a backend Google Sheets script. Therefore, updates may take a few seconds when you change the value.

Currently, the tracker accommodates up to 50 employees or students. However, you can readily add more rows. Just copy and paste the leave tracker rows, and it’ll work seamlessly.

Common Questions about the Leave Tracker Template

I’ve received numerous inquiries about this template. Thus, I’ve decided to answer some frequently asked questions here. If you can’t find an answer to your question here, leave a comment, and I’ll get back to you as quickly as possible:

Q: Can I use my own custom leave codes in this tracker?
A: Absolutely! By changing the current codes in cells NX8:NX17, you can include your custom codes. You also need to mirror these changes in cells NL5:NU5. Remember, the last two leave codes will only count as half-day leaves.

Q: Is it possible to track leaves for multiple years using this tracker?
A: No, unfortunately. This tracker is designed for single-year leave tracking only. You can make a copy of the worksheet to track leaves for another year.

Q: Why does the template seem to slow down when I make changes?
A: Usually, the template should be quick when simply adding leaves. However, it may take a few seconds when switching months due to the extensive use of formulas and backend script.

Q: I noticed that when I change the month, existing leaves also reflect in the new month. Why is this so?
A: This issue arises when you use cell A1 to change the month. Instead, use cell A3. The cell A1 should only be used in specific cases, such as changing the starting month from January to another month (e.g., April for tracking leaves from April to March).

Q: How do I set up a leave tracker in Google Sheets?
A: You could start from scratch using a standard calendar template and custom codes to mark various types of leave. However, this involves significant formula work. We recommend simply using a free template, like the one shared in this guide.

Key Ingredients of this Google Sheets Leave Tracker

This leave tracker features:

– Numerous formulas, including SUMPRODUCT, VLOOKUP, INDEX, and MATCH.
– Conditional formatting to spotlight leaves and holidays.
– A bit of code to show and hide columns.
– Drop-down lists for working/non-working day selection.

Click here to download the template.

Remember, you’ll need to make a copy of it to use – go to File and choose Make a copy.

Whether you require a spreadsheet for monitoring sick leave, a PTO tracking template, or a leave tracker, we hope this Google Sheets Leave Tracker Template will serve your needs. You can also utilize it as a holiday planner or employee vacation tracker on Google Sheets.

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